Student trip leaders
Student Trip Planning Checklist
A practical school trip planning checklist covering goals, approval, proposals, family communication, payments, chaperones, rooming, emergency contacts, and final preparation.
Read the guideFor student groups
How to Plan a Student Trip
Educator-owned and operated: we know students, schools, and how kids learn outside the classroom. You focus on your students; we build the itinerary around your curriculum, handle the logistics, and take the workload off your school.
The process
From first call to the ride home, one guided path
1
Free Consultation
We start with a conversation about your goals, curriculum objectives, grade level, budget, and preferred destinations. This helps us understand exactly what you need.
- Discuss your educational goals and curriculum alignment
- Review budget and timing; we suggest planning 12 to 18 months ahead, and shorter planning periods are available
- Answer all your questions about safety, logistics, and chaperones
2
Custom Proposal
We'll send you a custom proposal with transparent pricing, key inclusions, and the planning details you need to present to administrators and parents. After your group moves forward, we shape the full detailed itinerary with you.
- Sample day-by-day itinerary with educational highlights
- Key inclusions: transportation, lodging, meals, motor coach, airline tickets, and all attraction admissions
- Safety protocols and chaperone requirements
- Payment plan options and fundraising support
3
Easy Planning
We plan, book, and manage everything: lodging, meals, transportation, both motorcoach and airline, and all attraction and museum admissions. You focus on preparing your students for an amazing learning experience.
- Coordinate transportation, accommodations, and all reservations
- Provide pre-trip educational materials and chaperone guides
- Collect monthly payments directly from families, spreading the cost so more students can go
- You never handle the money: no collecting funds at school, no receipts, no tracking who paid
- 24/7 support leading up to your trip
4
Unforgettable Trip
Your students experience history, culture, and learning in ways no classroom can replicate. We're with you every step of the way with 24/7 on-trip support.
- Professional guides and vetted local partners
- 24/7 emergency support hotline
- Insurance and safety procedures in place
- Memories that last a lifetime for your students
Your students come home changed
Planned by educators, for students.
Safety first
Safety is Our Top Priority
Licensed & Insured
Licensed and insured tour operator. We can provide the documentation your school or district requires.
24/7 Support
Emergency hotline available around the clock. On-site support throughout your entire trip.
Trusted Partners
Longstanding relationships with established hotels, motorcoach operators, and professional guides.
Planning resources
Keep the school trip planning process organized
Use the complete teacher checklist for the decisions, documents, family communication, enrollment, rooming, and final preparation behind a multi-day student trip.
Student trip leaders
Choosing a Student Tour Company
A teacher-friendly guide to comparing student tour companies, including planning, payments, chaperones, rooming, support, insurance, and what should appear in the proposal.
Read the guideReady to Start Planning?
Get your free planning kit with everything you need to get started.