Adult group leaders
Adult Group Trip Planning Checklist
A practical checklist for clubs, associations, churches, alumni groups, senior groups, families, and friends planning a custom group trip.
Read the guideFor adult & club groups
How to Plan an Adult Group Trip
Custom adult group travel planned from the first conversation through the ride home. We shape the route around your travelers, explain the price clearly, and stay connected through planning and travel.
The process
From first call to the ride home, one guided path
1
Start with a conversation
Tell us who is traveling and what you want the trip to feel like. You do not need to arrive with a finished itinerary or a firm budget.
- Group type, approximate size, and starting point
- Preferred dates or general travel window
- Interests, pace, accessibility needs, and priorities
- Budget range, if one is already available
2
We design and price your trip
We turn the conversation into a custom proposal your group can review, discuss, and adjust before moving forward.
- Sample day-by-day itinerary and destination highlights
- Lodging, meals, admissions, and Storyteller Guide services
- Group airfare or motor coach transportation options
- Clear pricing, inclusions, and payment options
3
We plan, book, and support the journey
After your group moves forward, we plan, book, and manage everything: lodging, meals, transportation, both motorcoach and airline, and all attraction and museum admissions, from departure through the ride home.
- Transportation, hotels, admissions, meals, and reservations
- Traveler information and payment coordination
- Pre-trip communication and final travel details
- Storyteller Guides and on-trip support
Your group returns home with stories to share
Custom planned. Clearly priced. Supported throughout.
Your proposal
Clear enough to make a decision
A route you can picture
A sample day-by-day itinerary shows the destinations, signature experiences, and pace proposed for your group.
A price you can understand
See the lodging, meals, admissions, guide services, and other inclusions covered by the proposed price.
Options built around your group
Review group airfare or motor coach transportation, deposits, payment options, and any choices still open for discussion.
Planning resources
A practical checklist for the group leader
Work through the travelers, timing, budget, rooming, mobility, payments, communication, and final details that make a custom group trip easier to approve and operate.
Ready to Start Planning?
Tell us about your group, interests, and possible dates. We will help you shape the next step.